The best administration assistants are talented jugglers and master organizers who thrive at the front line of any business.

• They are the initial point of contact with clients, vendors and referral partners.
• They are constantly developing a personal, professional relationship in their interactions, and supporting our sense of community as part of the team.
• They work closely with clients, vendors and team members in all aspects of client’s finances.
• Their greatest skill is concentrating on the task at hand with the ability to pivot easily while maintaining their focus and productivity.
• They understand how crucial their role is as well as we do – they are the front line and first point of contact with our valued clients, contractors and partners.

Experience

• As a professional services firm we require eligible candidates to have two to three years of background in a front office setting,
• strong organizational, interpersonal and communication skills,
• exposure to project management,
• a solid knowledge of document management including PDF skills, and;
• familiarity with a highly computerized working environment.

Key Requirements and Expectations

• A willingness to learn.
• Communicate with clients in a friendly, plain language manner.
• Scheduling of appointments, filing, software upkeep, document tracking, and courier coordination for document delivery.

Knowledge of the following software is considered an advantage: Microsoft Word, Outlook and Excel. Quick Books, Profile, Adobe PDF, Infusionsoft, Caseware, and Management Standards.